Are you a Windows user and do you find renaming your scanned documents a pain?
- Mac App To Bulk Rename Files Based On Content Download
- Mac App To Bulk Rename Files Based On Content 1
- Mac App To Bulk Rename Files Based On Content List
The Windows document management software I tend to recommend more than any other is FileCenter by Lucion. They’re released Version 9, and among other things the Pro version includes the ability to rename documents based on the text inside the document.
Jan 04, 2019 In early versions of Mac OS, users looking for a way to quickly rename multiple files simultaneously (commonly referred to as batch renaming) had. Also Read: Best Mac Games 2018. Batch Rename Files on Mac Using Automator. If you are on prior to the Yosemite (Mac OS 10.10) version, you will require using a built-in tool like Automator to first create a workflow to batch rename files. To do this, follow these steps. Open Automator, located in your Mac’s Applications folder and select New.
Now don’t get too excited. Best automatic hoto editing software mac. This isn’t quite as automated as Hazel on the Mac or something like File Juggler, but if you’re planning on using FileCenter, it is a nice feature built right in.
FileCenter 9 uses Zone OCR to do the text recognition, and you set it up through the existing Naming rules functionality. Here’s an old video that goes into more detail about FileCenter Naming rules.
Like any automated file naming system, this will work best for similar documents you receive on a regular basis. Things like monthly bills or documents that are structured the same that you receive a lot of. It doesn’t make sense to set up naming rules for one-off scans.
Set Up FileCenter Zone OCR Naming
You’ll want to start by setting up the rule for your document.
This will be easiest if you’ve already scanned in a sample of the file that you want to capture, so do that first.
Once you have your document scanned in, hit the Naming button on the FileCenter toolbar.
Next, create a new rule by hitting Add.
You have a bunch of different elements you can use to name the document. The most common ones are Folder Name and Date, but now in FileCenter 9 we have Zone OCR Text.
When you choose that, you’ll see some weird looking Field Options boxes. Those are the locations in the document that the text you want to capture appears.
It’s unlikely you are going to know these values, but never fear. Just hit Open.
Hit the Load File button and navigate to the sample document you scanned in earlier.
Alright. Now we have something to work with. Hit the Rectangle button and draw a rectangle around the text that that you want to use in your file name.
Remember that things are usually not in the exact location every time depending on how you put the paper in the scanner, so if you can make the rectangle a bit bigger than you need.
Once you have your rectangle drawn, hit OK. Gmail app mac os syncing. When you’re back in the Naming rule screen, your co-ordinates should be filled in. Hit the Insert Value Into Expression button.
Here’s a sample of my rule. It has today’s date and the OCR zone. Hit OK when you’re ready to roll.
Spyder software ide mac os. Awesome. You have your rule set up! Just remember, these rules will only work for documents that are structured the same every time. It won’t search for the text anywhere in the document, but only at that exact location.
Using OCR Zone Naming Rules
Now that the rule is set up, how do you actually use it?
The only time these special type of Naming rules will run is when you are scanning documents or running OCR. Unfortunately you can’t use them when Drop Naming like you can with other Naming rules.
Here’s an example of applying a rule to an existing document. Select the PDF and hit the OCR button.
In the Recognize Text window, go to the Filename field and hit the dropdown, You’ll see your naming rules there. Choose your Zone rule that you just set up.
Once you run OCR, it will chug away and assuming everything worked, your document will be automatically renamed using your rule. Here’s mine. It renamed the document with today’s date and grabbed “Aweber Email Marketing” from the document.
Renaming At Time Of Scan
You will probably find it easier if you rename at the time of scanning.
If you use a TWAIN scanner through FileCenter’s Scan button, you can use your Naming rule right in the New Scan window.
If you use a ScanSnap with FileCenter, you can use it in the Rename File box that pops up by default.
My Wishlist
Zone OCR renaming is a nice feature in FileCenter 9. If I was in charge of the world, here are some things I’d love to see:
- It’d be nice to be able to use these Zone OCR rules when doing Drop Renaming. That way if you scan in batches you can go through and rename on moving to their folders.
- I think they are going to need to add a nickname to these naming rules. As it stands now, I need to remember that “ZONE 660,525,1437,714” is my Aweber check. I can see this getting out of control really quickly.
- It’d be awesome to be able to rename it based on having the text anywhere in the file, similar to Hazel and File Juggler. This would be killer.
Those suggestions aside, Zone OCR is a nice start. If you’re a FileCenter user and have upgraded to FileCenter 9, are you using the new Naming rules?
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If you've ever taken a bunch of photos and then gone to edit them on your PC, you've experienced having to sort through the generic file name that's generated by your phone or camera. Bulk renaming files is the easiest way to organize these systematically.
Bulk file naming isn't just for photos either. Some apps are for organizing episodes of a television show or any group of files that you'd like. Here are the best tools to organize all of your files.
Mac App To Bulk Rename Files Based On Content Download
Filebot
Filebot is the most expensive entry on this list at $19.99, but with that comes a significant amount of power and features. It's aimed at renaming files that are media content such as movies, films, TV episodes, and songs. You can use Filebot to match files against TheMovieDB or TheTVDB. Ip changer free. With that comes the ability to replace add episode titles to TV shows and similar tasks. This setup is excellent for if you use something like Plex or Kodi because it aids in browsing content and playing things automatically.
Mac App To Bulk Rename Files Based On Content 1
Filebot has been around for a long time and earned a solid reputation. It's a great app to look at if you are bringing older formats such as DVDs to your PC or if you have multiple media files that need renaming. The price tag is a bit hard to swallow, but if you need Filebot to boost the functionality of your server or media playing setup, then it could well be worth it.
Filebot is available on Windows 10.
Rename It! Pro
Rename It! Pro has the ability to rename hundreds of files in multiple ways. You can enter a naming scheme such as replacing the names of files into a sequence like 'Wedding-Wide-001, Wedding-Wide-002' or you can import file names from a text file.
This second option is great for if someone has broken up footage and put in a key or glossary of the contents. For example, I have hundreds of hours of family movies to go through from my childhood and my dad has them all timestamped. I could use Rename It! Pro to rename files after I chop of the footage.
It's available for $1.49 on Windows 10 and Windows 10 Mobile.
File-Renamer
File-Renamer is a free app that comes with a lot of power. It allows you to add dates to files, rename them with text, replace text with an iteration number, and more. The bottom line is that it gives you a lot of control when it comes to adding and replacing file names and doesn't put a dent in your wallet.
It's available for free on Windows 10, Windows 10 Mobile, and HoloLens.
Mac App To Bulk Rename Files Based On Content List
Default File Explorer
While there aren't batch renaming tools built into Windows 10, you can use the File Explorer to do basic renaming. If all you need to do is rename a batch of files into a naming structure like 'Football(1), Football(2)' then you can select all the files at once and name them the same thing. Windows 10 will realize you've named multiple files the same thing and add numbers at the end of each so you don't have duplicates.
This is nowhere near as powerful as the options listed above but could be useful in specific usage cases.
Over to you
Deciding which bulk renamer to use depends largely on what you need them for. If you're a photographer you should look towards Rename It! Pro and File-Renamer but if you're using a media server or need to index videos, you should check out Filebot.
How to you make sure that your files are organized and named correctly? Do you use a program, edit them by hand, or just stick with the default naming schemes from your sources? Let us know in the comments below.
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